ANNUAL AND SPECIAL GENERAL MEETING

BCM Insurance Company

TAKE NOTICE that the 2021 Annual and a Special General Meeting of the Members of BCM Insurance Company (Bertie & Clinton Mutual Insurance Company) will be held on March 30, 2021 at 10:30 a.m. for the purposes of:

ANNUAL AND SPECIAL GENERAL MEETING

BCM Insurance Company

TAKE NOTICE that the 2021 Annual and a Special General Meeting of the Members of BCM Insurance Company (Bertie & Clinton Mutual Insurance Company) will be held on March 30, 2021 at 10:30 a.m. for the purposes of:
  1. Receiving and approving the Minutes of the 2020 Annual Meeting
  2. Receiving the 2020 Annual Statement and Auditors’ Report
  3. Electing three Directors for a three year term. Directors whose terms are expiring are John Dekker, Angela Arsenio and Adam Eckhart. In accordance with the Company’s By-law # 1 John Dekker and Angela Arsenio are recommended for re-election by the Board’s Nominating Committee to fill two of the positions and Sheri Dube is recommended for election by the Board’s Nominating Committee to fill the third position. Vera Penner has also submitted her name as a candidate for election.
  4. Considering and if thought fit, confirming the following amendments to the Company’s By-law No. 1 (which By-law relates generally to the transaction of the business and affairs of the Company) passed by the Board of Directors on February 16, 2021, with such amendments to be effective as of April 1, 2021:
    • To remove section 23(g), which provides that persons related to employees and others listed in section 23 are not eligible to be elected directors.
    • To replace section 23(g) with the following: “A person employed by the Company in the three years prior to the date of the meeting at which directors are to be elected or the proposed date of appointment, is not eligible to be a director.”
  5. Appointing auditors for the year 2021, and authorizing the Board to set their fees.

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The Meeting will be held electronically, allowing all members who wish to attend the meeting and vote, to do so by establishing a communications link to the meeting.

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The Company’s 2020 Annual Statement is available on the Company’s website and a copy may be obtained by sending a written request to the Company’s head office at least 14 days before the Meeting.

Members wishing to attend the Meeting electronically must contact the office prior to March 25, 2021 to pre-register with a valid policy number. Please contact BCMRSVP@bcminsurance.com or call the Company at 905-735-1234 during office hours to provide the required registration information. Upon verification of membership, members will be provided with connection details as to how to join and participate in the electronic meeting.